Which virtual meeting platform is best?

Author: yongtuo

Jan. 13, 2025

35 0 0

The Best Video Conferencing Software for

Deeper Dive: Our Top Tested Picks

RELATED:
Best VoIP Providers
Best Team Messaging
Best Online Collaboration Tools
Best Webcams

Best Overall

Zoom Workplace

4.5 Outstanding

Competitive price
Advanced Zoom AI Companion
Many integrations
End-to-end encryption
Easy to use

Poor spelling and grammar correction in Zoom Docs

Zoom Meetings is now just one part of Zoom Workplace, a unified communication and collaboration platform that provides document editing, team chat, whiteboard sharing, and more. It aims to reduce the "toggle tax" that occurs when you switch between multiple applications. Zoom's industry-leading AI Assistant can even summarize in-progress meetings and answer any questions you might have about what another participant said earlier.

If you are looking for more details, kindly visit VISSONIC.

Between its superb core video conferencing features and advanced collaboration tools, Zoom is the best all-around video conferencing platform we've tested. The free tier is workable, though businesses should prepare to pay for a premium plan to get the most out of it.

Free Version Offered Multi-Language Support Whiteboard Tools Share Desktop Share Mouse / Keyboard In-App Messaging In-App Private Chat Calendar Integration Audio Recordings Video Recordings 24/7 Support Social Media Integration Cloud Storage Transcription Virtual Backgrounds Blur Backgrounds Learn More Zoom Workplace Review

Best for Enterprise Conferencing

Webex by Cisco

4.5 Outstanding

Intuitive interface
Powerful application sharing and whiteboard features
Cloud recording included
Real-time transcription
Breakout rooms
Cool and useful Reactions feature

Real-time translation costs extra
Relatively expensive
Limited to 10GB of cloud storage

One of the most mature video conferencing solutions on our list, Webex has been around in one form or another since . Now owned by Cisco, it has the unique distinction of enjoying the benefits of integration with the networking giant's rich ecosystem of tools, hardware, and smart conference room systems. As a result, it's the go-to solution for some of the Fortune 500's most prominent names.

Don't assume you need a huge headcount to use Webex. While it has a few pricing gotchas compared with some other services, it's fully capable of scaling from small businesses to large enterprises and everything in between. So, if your priorities are solid support and a near-unlimited capacity for growth, Webex could be the ideal choice.

Best for Ease of Use

Intermedia AnyMeeting

4.0 Excellent

Approachable design
Lets you share your screen within a browser
Annotation and automatic transcription abilities
Enables keyboard and mouse sharing
Excellent customer service

Lacks breakout rooms
Chats tab can get confusing when multiple attendees are typing at once

Intermedia AnyMeeting is an attractive, easy-to-use service that's packed with enough features to suit any organization. We especially liked its AI-powered Virtual Assistant, which delivers reasonably high-quality transcriptions of video meetings and can even flag action items based on what's said during the call. And, as comprehensive as it is, AnyMeeting's pricing is on par with most of its competitors.

If you feel comfortable with its user interface and controls, AnyMeeting is hard to beat. The one caveat is that it lacks certain webinar-oriented features, such as breakout rooms.

Best Free Tier

RingCentral Video

4.0 Excellent

Attendees can join calls without installing software
No account required to participate in calls
Generous free plan
Apps for all major platforms, including the web
Can easily switch devices during a video call

No Q&A moderator tools, mouse/keyboard sharing
No unique URL for account sign in
Clumsy task management

RingCentral is well-respected for its business communication technologies, most notably its voice-over-IP (VoIP) solution. RingCentral Video is its entry into the video conferencing market, and while it's playing catch-up to some of the more established players, it's still a solid offering. One appealing feature is its generous free pricing tier, which lets you conduct meetings with up to 100 attendees and lasting as long as 24 hours at a time.

If you're looking for a video conferencing solution that's well-integrated with a business VoIP system, RingCentral is an excellent choice. Both functions are built into the same app, with an appealing user interface. Also, it delivers more at no cost than any other system we looked at. Be aware, though, that it doesn't yet deliver all the capabilities of more mature competitors.

Best for Google Workspace Users

Google Meet

4.0 Excellent

Accessible entirely from a web browser
State-of-the-art transcription and recording tools
Real-time translated captions in 69 languages
High-quality audio and video
Extensive annotation tools available during screen-sharing

Requires Google Workspace for Business and Gemini subscriptions for the full experience
Lacks native whiteboard tools
No monthly plan

Google Meet is an excellent general-purpose video conferencing platform that's accessible from virtually any device. Its real-time transcription feature is top-notch and supports more languages than any competitor. The platform offers extensive Gemini AI assistance, albeit via an add-on. Tight integrations with other Google tools make it especially attractive to Google Workspace users.

Google Meet is a no-brainer if you use Google Workspace for online collaboration. It's very reliable and easy to use.

Best for Small Business Web Meetings

GoToMeeting

4.0 Excellent

Works on all platforms
Useful smart assistant
Unlimited cloud recording
Annotation during screen sharing

Virtual backgrounds require a separate, free product
Lacks whiteboard functionality

GoToMeeting is a mature video conferencing solution from GoTo, the company formerly known as LogMeIn. It offers a good balance between features and cost, and it includes competitive features like smart transcription and unlimited recording to the cloud. It also integrates with Google Workspace and Microsoft 365 calendars.

As a standalone video conferencing solution, GoToMeeting is a dependable offering, but it lacks some features you'd want for general-purpose video meetings. It's best suited for use cases like webinars, contact centers, and remote IT management, especially when paired with GoTo's other software for those markets.

Best for Webinar and Event Hosts

ClickMeeting

4.0 Excellent

Clear interface
Supports massive audiences
Whiteboard and breakout room features
AI-powered automatic transcription

Mobile apps can cut off whiteboard views
No support and limited chat hours

Unlike most of the video conferencing solutions we've tested, ClickMeeting specializes in large online meetings and webinars. It claims to support up to 10,000 participants at its custom enterprise tier, but even its more basic plans can scale up to 1,000 attendees. The service has an accessible and sleek interface, making it a sound choice for any company looking to reach a mass audience.

If you need to conduct online training sessions or webinars, ClickMeeting should be on your shortlist. It focuses on these types of events rather than peer-to-peer and small team collaboration.

Best for Microsoft 365 Customers

Microsoft Teams

3.5 Good

Highly customizable
Tightly integrated with other Microsoft Office apps
Plentiful integration options
Included with Microsoft 365 business accounts and Windows 11

Most effective in a Microsoft-centric environment
Compartmentalized design may inhibit open dialogue
Can be difficult to find the conversations you need

Microsoft has a pattern of steadily piling features into its products, and Teams is no different. It has risen from humble beginnings to become a team collaboration behemoth and a core part of the Microsoft 365 suite. More importantly, unlike some competitors (such as Slack), it's also a full-featured video conferencing system that's suitable for far more than one-to-one video calls.

Die-hard Microsoft shops should take note: If you're already using Teams'and particularly if you're a Microsoft 365 customer'it may be all the video conferencing software you need. On the other hand, if you're not all-in on the Microsoft way of doing things, and all you want is video conferencing, we recommend you look elsewhere.

Best for Cheap Video Meetings

Zoho Meeting

3.5 Good

Inexpensive
Up to 25 simultaneous video feeds
Supports virtual backgrounds
Includes reactions
Useful AI-powered transcriptions and insights

Complicated AI setup
Requires additional downloads to access necessary features
Demands investment in the greater Zoho ecosystem

While it lacks the bells and whistles of some of its competitors, Zoho Meetings' appeal lies in its low price. Unlike many of the services in our roundup, it offers a free tier that lets you host meetings for up to 100 attendees. It also integrates seamlessly with the rest of the Zoho business software suite.

Zoho would like to be your one-stop shop for business apps, and if you've already bought into the broader Zoho ecosystem, you should give Zoho Meetings a look. It could also meet your needs if you're on a particularly tight budget. However, when using it as a standalone solution, you may find you can get more bang for your buck elsewhere.

What Is Video Conferencing Software?

Video conferencing software continues to evolve. Initially, it was available only in the form of pricey conference room systems that combined specific hardware and software. Now, however, popular cloud-based services require little dedicated infrastructure and largely work within a browser.

Contemporary video conferencing systems have a cornucopia of capabilities that their predecessors never did. Best-in-class video conferencing services offer broadcasting modes for passive viewers (also known as webinars), digital whiteboard collaboration, file exchange, remote desktop access, screen sharing, text chat, and more. Additionally, some services integrate with business voice over IP (VoIP) packages, enabling users to convert voice calls to video calls or initiate a shared meeting at the touch of a button without interrupting the original connection.

(Credit: Getty/Ariel Skelley )

How Much Does Video Conferencing Software Cost?

Like most software-as-a-service (SaaS), video conferencing providers offer multiple pricing tiers. The lowest tier is free for many of the services we test. These offerings are great for connecting with friends and family and for occasional business use. However, they have limited features and place restrictions on how long meetings can be and how many people can attend. Organizations that plan to use video conferencing as an everyday tool should invest in a paid service.

Among the services we reviewed, the median pricing for business-grade service is around $13 per user per month. Most also offer more expensive tiers for enterprises. As usual, the greater your needs, the more you should expect to pay.

Although most services charge by the number of users, others charge by the number of hosts. Services that charge per host are generally primarily for webinars, in which only a host can initiate a meeting (and meetings typically have many attendees). On the other hand, services that charge per person are usually for peer-to-peer usage, in which anyone can start a meeting.

What Can Video Conferencing Software Do for You?

Video conferencing has quickly become an essential business tool, particularly given the rise of remote work. The products in this roundup all offer video calls via webcam, typically alongside several other features, such as text chat.

Understanding what constitutes a video conferencing platform can be confusing since some team messaging platforms, like Microsoft Teams and Slack, offer the same features. Teams offers a complete video conferencing solution, which is why we include it. Slack and some of its competitors just have person-to-person video calling, so they don't make the list. The solutions we've reviewed here can all support multi-party video meetings.

Beyond video calling, you likely want a few additional capabilities. Screen sharing is essential for presentations. You may also want to look for more granular options, such as the ability to share just one application, document, or image rather than the entire desktop. Many packages also support video annotation and virtual whiteboards, which foster participant collaboration.

Most of the video conferencing services in this roundup also offer a text chat mode during meetings and sometimes outside of video calls.

Many services offer automated recording that you can initiate with the press of a button. Typically, they save recordings to cloud storage and automatically share them with all meeting attendees. If you think this is a feature you will use often, make sure the service tier you choose offers sufficient storage capacity. Alternatively, you can integrate it with your existing third-party cloud storage provider.

Recently, video conferencing vendors started to aggressively introduce artificial intelligence (AI) to their systems. Applications include analytics and optimization, automatic call summaries and transcription, call scheduling, facial recognition, noise cancellation, and more.

What Equipment Do You Need for Video Conferencing?

Beyond the video conferencing software, you should also consider the hardware you need. Fortunately, almost every modern laptop, tablet, and smartphone has an integrated microphone and a serviceable (if fairly mediocre) camera. Many modern laptops and higher-end mobile devices ship with high-quality p webcams.

Desktop PCs, on the other hand, typically require additional hardware. If you're looking for crisp sound or video quality, you need the best microphone and high-end webcam you can get. Some business monitors also come with built-in video conferencing features. You can use some digital cameras as a webcam, too.

For most use cases, consumer-grade hardware is all you need. Then again, if you want the highest possible video quality for webinars and client meetings, you might need to buy extra lighting accessories.

Although these hardware purchases drive up the total cost of your video conferencing deployment, you still save compared with old-school, end-to-end conferencing solutions. You don't need to make a huge capital outlay all at once. Instead, you can buy the licenses you need and add new seats as necessary, a method that can dramatically reduce costs.

How to Buy Video Conferencing Software

At first glance, choosing the right video conferencing service for your organization can seem challenging because most offer the same basic features. But you still need to evaluate several factors before making your decision. Assessing the software's overall user experience (UX) is a good place to start.

In each review, we discuss the ease of signing up, creating a meeting, inviting participants, and setting up audio and video controls. We also look at the UX from a meeting invitees' point of view and how easy it is to access smart meeting controls, such as annotation, file sharing, virtual assistants, and whiteboard-style collaboration.

We've also tested each service's prominent features, but it's up to you to decide which ones you need most. For example, do you need dial-in numbers, VoIP integration, or both? How about features like screen sharing or remote control? Some services offer teleconferencing with dial-in numbers (local or toll-free) and VoIP calling, while others provide just one or the other. A few offer international dial-in numbers.

During our testing, we hosted and joined meetings to evaluate the experience of registered and non-registered users. We made sure to outline how easy it is to join a meeting, including whether a participant needs to download software before joining (which could cause a delay or even be a deal breaker). Other services simply require that attendees enter a code to access the meeting.

Our reviews also cover the host's administration features. The best services let you set up various types of meetings, such as lecture-style calls in which all participants are on mute or a Q&A mode in which presenters can mute and unmute participants as necessary. Other options include allowing break-out sessions, creating a waiting room while preparing for the meeting, locking latecomers out of a meeting, and turning webcams on and off.

Most of these services offer at least a 30-day free trial, so you can test the product that looks most attractive to you. Make sure to include relevant stakeholders in your decision-making process, both within and outside your organization. With careful consideration, you're sure to arrive at a cost-effective solution that can handle all of your needs and is easy to use.

Top 10 Best Virtual Meeting Platforms

Do you know that feeling when you're in the middle of a virtual meeting, and everything is going super smoothly?

The connection is great, the video conference tool is intuitive (and records and transcribes the meeting), no one has to say, 'Am I audible?' multiple times, and you can focus on the conversation instead of wrestling with tech issues or jotting down notes/minutes of the meeting.

After trying countless virtual meeting platforms, I've finally figured out which meeting tools can offer such an experience. My priorities are simple: my team and I need to be able to share ideas, manage tasks, and keep everyone on the same page without a hitch.

Based on our research, I've compiled a list of 10 best virtual meeting software. If you're searching for the perfect platform to improve your virtual interactions, these recommendations will help you make an informed decision.

What Should You Look for in Virtual Meeting Platforms?

When choosing a virtual meeting platform, I keep the following features in mind'and you should too!

Ease of use: I don't want to spend precious meeting time troubleshooting tech issues or guiding others through complicated interfaces. That's why I look for a platform that's intuitive and user-friendly
Reliability: Nothing's worse than a meeting interrupted by glitches or connectivity problems. I need software with a solid track record of reliability and minimal/no disruptions to keep things running smoothly
Integration: I want the software to sync well with other tools I use daily, such as my calendar, project management app, , and more
Collaboration features: Features that support teamwork are must-haves. Be it through screen sharing, file sharing, real-time chat, or virtual whiteboards, the tool must keep my remote team members on the same page
Automated meeting minutes: I find it difficult to focus on the meeting if I'm simultaneously taking notes. It's great if the software can automatically summarize key points and action items. It saves time and ensures everyone has a clear record of the meeting
Meeting reminders: I appreciate platforms that send out automatic reminders before team meetings start, so I (and other participants) get prompted to prepare and join on time. It reduces the risk of missed meetings and last-minute rushes

The 10 Best Virtual Meeting Platforms to Use

Based on these criteria, here are the top virtual meeting platforms:

1. ClickUp (Best virtual meeting and communication tool)

ClickUp is known for its powerful project management tools, but it does so much more. With the right integrations, it transforms into a seamless virtual meeting platform'helping you manage everything from agendas to follow-ups, all in one place.

As a part of a remote, cross-functional team, ClickUp Meetings is my go-to tool for organizing the multiple aspects related to a video conference. From brainstorming discussion points before a meeting to streamlining async communication and creating a hassle-free video meeting experience using Zoom'ClickUp helps me at every step.

Let me give you a glimpse of how my team and I use ClickUp for our virtual sessions:

Set the meeting agenda

Before every meeting, we use ClickUp Docs (a collaborative virtual document) to document our intentions and goals. We list down the action items we'll discuss during the meeting, who'll take part, the timing of the meeting, and any other relevant information.

Are you interested in learning more about conference solutions? Contact us today to secure an expert consultation!

ClickUp Docs helps us:

Work in real time with remote team members to create the meeting agenda
Create quick checklists of discussion points and check them off as we cover each topic
Format the meeting agenda with rich editing features such as color-coding, heading, boldface, italics, strikethrough, banner, and more
Communicate with meeting attendees or other team members using assigned comments

When we don't have the time to outline a meeting agenda from scratch, ClickUp's Agenda Template comes in handy.

ClickUp's Agenda Template

The template offers a structured framework to note down the key elements'type of meeting, scope, location, meeting link, date, time, names of participants and their roles, and list of attendees.

ClickUp's Agenda Template enables us to:

Address all topics during the meeting
Help participants prepare by providing an overview of the discussion points
Establish a clear structure and flow for the meeting
Encourage active engagement from all participants

The best part? The template is fully customizable. We can add Custom Fields and Statuses as needed, tailoring them for any kind of meeting, whether it's internal, with clients, investors, or something else entirely.

Integrate with meeting and calendar apps

Thanks to ClickUp's native integration with Zoom, I can start a Zoom meeting directly from a ClickUp Task.

When a meeting starts, a link to join automatically gets posted in the comments of the specific Task (from where I started the meeting), informing team members to hop in. As the meeting ends, ClickUp adds another comment on the task. The comment includes meeting details such as date and time, duration, attendees, etc. and also provides an optional link to the recording.

ClickUp's native integration with Google Calendar enables my team and I to manage our meeting schedules better.

I can see my upcoming meetings and deadlines in one place. Any changes in my Google Calendar are immediately reflected on my ClickUp Tasks (and vice versa) so I can avoid scheduling conflicts and stay organized.

Communicate async through advanced screen recordings

If a team member has a doubt regarding a project and I need to clarify something, I no longer need to jump into quick calls or meetings (unless absolutely necessary).

I use ClickUp Clips to record my screen along with an audio explaining or clarifying what I want to say. It's fast, efficient, and eliminates short meetings that unnecessarily disrupt my schedule.

Create meeting notes automatically

ClickUp Brain, the platform's AI assistant, has helped my team eliminate the hassle of manual note-taking.

ClickUp Brain automatically transcribes meeting discussions and action items. I share these transcriptions with team members to keep everyone aligned. When prompted, the AI tool empowers us to:

Summarize long meeting notes
Outline a structured meeting minutes document
Highlight any deadlines or necessary actions mentioned in the meeting

ClickUp best features

Set Reminders and Notifications for follow-up tasks mentioned in the meeting so nothing falls through the cracks
Create Task Automations for recurring meetings, ensuring automatic scheduling and tracking
Integrate ClickUp with other communication and scheduling tools such as Calendly, Slack, and Gmail
Create new tasks from meeting discussions, assign them to team members, and set deadlines to track follow-ups

ClickUp limitations

Has a slight learning curve due to the vast number of features and customization options

ClickUp pricing

Free Forever
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing
ClickUp Brain: Add to any paid plan for $7 per member per month

ClickUp ratings and reviews

G2: 4.7/5 (9,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

2. Google Meet (Best for in-meeting collaboration)

Using Google Meet as an online meeting platform has been a great experience. I love the in-meeting collaboration features, such as raising my hand virtually to speak or ask questions without interrupting the current speaker. It simulates a real-life boardroom experience.

While hosting meetings, I can present slides and assign a co-host to participate in the presentation with me.

For brainstorming sessions, the tool allowed me to start a jam with Google Jamboard right within the meeting and collaborate on a virtual whiteboard. As a moderator, I could create breakout rooms during the meeting, select participants, and facilitate focused discussions in smaller groups.

Google Meet best features

Collect feedback in real time using polls
Use attendance reports to keep track of who attended the meeting and for how long
Change background to create a professional environment during meetings
Bulk admit participants or remove participants (part of Google Meet's host management features)

Google Meet limitations

There is no option to organize chat conversations during long meetings

Google Meet pricing

Access to Google Meet features depends on your Google Workspace edition.

Business Starter: $2/month per user
Business Standard: $9/month per user
Business Plus: $17/month per user
Enterprise: Custom pricing

(Sourced from Capterra)

Google Meet ratings and reviews

G2: 4.6/5 (2,000+ reviews)
Capterra: 4.5/5 (11,000+ reviews)

3. Microsoft Teams (Best for Microsoft ecosystem users)

Microsoft Teams is a reliable virtual meeting tool, especially for those who are immersed into the Microsoft ecosystem.

While testing the tool, I enjoyed how it makes creative collaborations a breeze. This is thanks to Microsoft Whiteboards, which lets you visually brainstorm and develop ideas together as you host meetings.

Another useful feature is instant workbook editing during meetings with Excel Live. It helps collaborate on spreadsheets and analyze data in real time.

When a team member speaks or presents, others can send quick reactions, such as thumbs-up or hand-clapping emojis, helping the speaker gauge others' sentiments.

Microsoft Teams limitations

The UI could be more simple and intuitive

Microsoft Teams pricing

Microsoft Teams Essentials: $1/user per month
Microsoft 365 Business Basic: $2/user per month
Microsoft 365 Business Standard: $10/user per month

Microsoft Teams ratings and reviews

G2: 4.3/5 (15,000+ reviews)
Capterra: 4.5/5 (9,000+ reviews)

4. Zoom (Best for seamless integrations)

Zoom has been an in-house favorite among online meeting platforms for years. I like the multi-speaker view, which allows me to focus on those actively participating in the conversation. The color options and AI-assisted custom virtual backgrounds add a fun, personal touch that makes our meetings more enjoyable.

One feature that really stands out is the centralized view. I can easily access meeting recordings and use the AI Companion to quickly locate important details in meeting notes.

To make things more convenient, Zoom integrates seamlessly with Microsoft, Google, ClickUp, Salesforce, and HubSpot. You can likely connect any tool in your daily tech stack to Zoom, ensuring smooth and efficient virtual collaborations.

Zoom best features

Manage schedules effectively with integrated chat, , , calendar, and scheduler
Attach pre-reads to the meeting invite and chat with attendees beforehand
Collaborate on pre-shared assets during the meeting
Pick up right where you left off with chat channels that stay active before, during, and after meetings

Zoom limitations

High-quality audio and video meetings can use a lot of bandwidth, which might slow down other online activities

Zoom pricing

Basic: Free
Pro: $14.99/month per user
Business: $21.99/month per user
Business Plus: $26.99/month per user
Enterprise: Custom pricing

Zoom ratings and reviews

G2: 4.6/5 (55,000+ reviews)
Capterra: 4.6/5 (13,000+ reviews)

5. Skype (Best for versatility)

Skype proves useful for remote collaboration, be it formal or informal.

Whether it's a one-on-one meeting, weekly team standup, online training session, or a monthly informal chat, Skype is quite versatile. I found it easy to present PowerPoint slides, record video messages, and share my screen during meetings.

One feature I particularly liked was the ability to send chat invites using a unique link. This allowed me to invite anyone to join a conversation, even if they weren't using Skype.

Skype best features

Stay fully immersed in the call with full-screen mode
Join team meetings from mobile or desktop
Blur the background to maintain focus on the speaker
Connect with up to 100 people at once

Skype limitations

Occasional lagging and call-dropping

Skype pricing

Skype is free for any Skype-to-Skype interaction
Skype to plans let you make international calls directly from a number, even if the other person doesn't have Skype

Skype to subscription plans:

United States: $3/month
North America: $7/month

Skype ratings and reviews

G2: 4.3/5 (23,000+ reviews)
Capterra: 4.2/5 (400+ reviews)

6. Slack (Best for informal team catch-ups)

Slack is great for async communication, but it also allows real-time video chat through its 'Huddles' feature. Huddles start as audio-only conversations, making it easy to jump into quick, informal discussions. If you need deeper collaboration, simply turn on the video and/or share your screen.

Slack's Huddles are well-suited for impromptu, informal team interactions instead of formal meetings scheduled in advance on a calendar.

I also enjoyed the colorful backgrounds, which add a fun, cheerful vibe to meetings. Slack also streamlines document management. Any links, documents, and messages shared during a huddle are automatically saved once the session ends, so it's simple to revisit and reference important details later.

Slack best features

Communicate using reactions, effects, and GIFs during team meetings
Share notes, links, and files related to the discussion on a dedicated message thread
Start audio and video meetings in a Slack channel or through DMs
Turn on live captions (available in English)

Slack limitations

Formal meeting elements such as agendas and participant rules are missing

Slack pricing

Free
Pro: $8.75/user per month
Business+: $15/user per month
Enterprise Grid: Custom pricing

Slack ratings and reviews

G2: 4.5/5 (35,000+ reviews)
Capterra: 4.7/5 (23,000+ reviews)

7. Cisco WebEx (Best for inclusivity)

Cisco Webex's real-time translation feature, which supports 100+ languages, makes meetings much more inclusive for your multilingual team.

Another feature that stood out for me was the built-in noise removal technology. No matter how noisy the environment was, it didn't interfere with the meeting. I could be at an airport or a bustling cafe, and my audio quality would remain clean and professional.

Cisco WebEx best features

Create interactive polls and Q&A to make team meetings more engaging
Transition from desktop to to car with the Move to Mobile QR code feature and Apple CarPlay integration
Send in-meeting reactions by just using finger gestures
Create and highlight notes automatically with Webex Assistant

Cisco WebEx limitations

No option to log in directly from a web browser without downloading the desktop app

Cisco WebEx pricing

Webex Free
Webex Meet: $12/user per month
Webex Suite: $22/user per month
Webex Enterprise: Custom pricing

Cisco WebEx ratings and reviews

G2: 4.3/5 (19,000+ reviews)
Capterra: 4.4/5 (7,000+ reviews)

8. GoTo Meeting (Best for privacy and security features)

While trying GoTo Meeting, I was impressed by the tool's ability to keep confidential meetings password-protected. The privacy controls are excellent'conversations remain private, and the Meeting Lock feature is particularly useful. It places guests in a waiting room until I'm ready to admit them, giving me full control over who joins the meeting.

I also loved the flexibility of using the fully functional mobile app to join and conduct team meetings on the go. Even better, you can easily join the meetings without downloading the GoTo app.

GoTo Meeting best features

Communicate with team members/clients using integrated chat
Create automated meeting recordings and transcripts
Customize meeting rooms to add a personal touch to virtual meetings
Test and preview the webcam before joining a meeting

GoTo Meeting limitations

Occasional lags in audio and video quality

GoTo Meeting pricing

Professional: $12/organizer per month (annual billing)
Business: $16/organizer per month (annual billing)
Enterprise: Custom pricing

GoTo Meeting ratings and reviews

G2: 4.2/5 (13,000+ reviews)
Capterra: 4.4/5 (11,000+ reviews)

9. TeamViewer (Best for remote device access)

TeamViewer Remote is a virtual meeting platform that lets you troubleshoot technical glitches remotely. With secure remote access, your IT team or a trusted coworker can address and resolve system errors and software queries without being on-site. Thanks to the smooth experience it offers, you can minimize downtime and get back to work quickly.

TeamViewer also has a video conferencing tool under its radar: TeamViewer Meeting. While the remote access feature is a great addition to the workflow, I didn't find the meeting feature to be as powerful.

TeamViewer best features

Works across multiple devices and operating systems
Transfer files of any size across remote devices
Get access to multi-monitor support in 4K resolution
Deliver support to unattended devices

TeamViewer limitations

File transfer is slow, especially with large documents

TeamViewer pricing

Premium: $37/month (Billed annually)
Corporate: $79/month (Billed annually)

(Sourced from G2)

TeamViewer ratings and reviews

G2: 4.4/5 (3,000+ reviews)
Capterra: 4.6/5 (11,000+ reviews)

10. Zoho Meeting (Best for department-specific web conferences)

I've tried Zoho Meeting to manage multiple teams across different departments, and it was quite effective.

The tool allowed me to host secure web conferencing sessions easily. I could effortlessly add members to their respective departments, assign specific roles, and schedule meetings exclusive to each department.

Apart from capturing, replaying, and sharing virtual meeting recordings, I could download the meetings for offline use. I found this feature convenient for reviewing discussions later or sharing with team members who couldn't attend the live session.

Zoho Meeting best features

Interact with up to 250 meeting participants
Enjoy simplified host controls such as switching roles and managing participant entry and exit
Collaborate during meetings with whiteboards and seamless file-sharing
Livestream virtual events on YouTube and respond to comments in real time

Zoho Meeting limitations

Occasional glitches in screen sharing
The recording feature is available only in paid plans

Zoho Meeting pricing

Meeting Standard: $1/month
Meeting Professional: $2/month
Webinar Standard: $5/month
Webinar Professional: $10/month
Webinar Enterprise: $47/month

Zoho Meeting ratings and reviews

G2: 4.5/5 (1,000+ reviews)
Capterra: 4.6/5 (800+ reviews)

Streamline Virtual Meetings with ClickUp

Virtual meeting software is a cornerstone of communication and collaboration for hybrid and remote teams like ours. We rely heavily on virtual meeting platforms for live meetings, file sharing, and project updates, keeping everyone aligned no matter where they're working from.

I've tested plenty of these tools. While most help teams connect more smoothly, only a few offer a complete package. I'm not just talking about the meetings but everything in between'prep, follow-ups, and beyond.

That's where ClickUp really shines. It simplifies the entire meeting process'helping me craft detailed agendas, integrate smoothly with my favorite video tool, and easily capture and summarize meeting minutes.

Plus, ClickUp automates recurring meetings and lets me turn notes into action items with just a click, keeping my workflow organized and our team productive.

Get started with ClickUp today!

Contact us to discuss your requirements of wireless conference room . Our experienced sales team can help you identify the options that best suit your needs.

None

How to Save Money When Buying 8x8 hdmi matrix

Comments

0/2000

Guest Posts

If you are interested in sending in a Guest Blogger Submission,welcome to write for us!